Sunset Desert Condominium Association
Board Financial Package · FY2026 · Generated
CONFIDENTIAL · BOARD USE ONLY
Financial Overview
FY2026 · Sep 1, 2025 – Aug 31, 2026 · Financials through Mar 31, 2026 · Bank statement verified
Budget →
YTD Operating
($31.9K)
vs $0 budget · 7 of 12 months
LOSS
Reserves →
Reserve Balance
$287.4K
of $1,062K target
27%
Income →
Monthly Assessment
$504.82
per unit · 96 units
Current
AR →
AR — Collections
$23.9K
5 active collection accounts
ACTION
Reserve Fund Health
vs Reserve Study target ($1,062,000)
UNDERFUNDED
Current monthly contribution
$17,200.00
Study recommended
$18,350.00
Monthly shortfall
($1,150.00)
Study basis
Level III · Aug 2025
Top Budget Variances YTD
7 months through March 31, 2026 · SDCA
4 OVERRUNS
5341
Buildings & Grounds
$13,420
$36,180
+170%
5030
Gas
$21,000
$29,340
+40%
5520
Insurance
$28,640
$35,820
+25%
5080
Telecom
$3,150
$7,420
+136%
5335
Plumbing
$7,840
$21,650
+176%
Active Capital Projects
2 in progress · FY2026
| Project | Building | Total Cost | Source | Status |
|---|---|---|---|---|
| Common Area Carpet Refresh | All 4 buildings | $58,400 | Reserves | IN PROGRESS |
| Pool Deck Resurfacing | 2100 Sunset Canyon Dr | $22,500 | Reserves | IN PROGRESS |
| Cast Iron Drain Stack Replacement | All buildings — ongoing | $14,820 | Reserves | COMPLETE (YTD) |
| 2110 Laundry Room Plumbing | 2110 Sunset Canyon Dr | $11,400 | Reserves | COMPLETE |
Budget vs Actual
FY2026 · 7 of 12 months · GL-level detail
All Categories
Utilities
Maintenance
Administrative
Income
| GL Code | Description | Annual Budget | 7-Mo Budget | YTD Actual | $ Variance | % Var | Status |
|---|---|---|---|---|---|---|---|
| Income | |||||||
| 4110 | Monthly Assessments | $591,240 | $344,890 | $351,420 | +$6,530 | +1.9% | OK |
| 4125 | Collection Reimbursement | — | — | $2,140 | — | — | OK |
| 4131 | Laundry Commission | $5,400 | $3,150 | $1,180 | ($1,970) | -63% | MONITOR |
| 4140 | Late Assessment Fees | — | — | $1,640 | — | — | OK |
| 4141 | Admin Fee / Late Charge | — | — | $280 | — | — | OK |
| 4142 | Bank Charge Reimbursement | — | — | $60 | — | — | OK |
| 4195 | Misc Income | $1,000 | $583 | $240 | ($343) | -59% | MONITOR |
| Utilities | |||||||
| Overruns in this category reflect commodity price fluctuations and are being monitored. No corrective action required unless trend worsens. | |||||||
| 5020 | Electricity — pricing increase | $32,400 | $18,900 | $22,140 | ($3,240) | -17% | WARN |
| 5030 | Gas — seasonal + commodity | $36,000 | $21,000 | $29,340 | ($8,340) | -40% | WARN |
| 5080 | Telecom | $18,600 | $10,850 | $7,420 | +$3,430 | +32% | OK |
| 5050 | Water | $19,800 | $11,550 | $12,680 | ($1,130) | -10% | OK |
| Buildings & Grounds Maintenance | |||||||
| 5335 | Plumbing — portion reclassifying to reserves | $13,440 | $7,840 | $21,650 | ($13,810) | -176% | PENDING RECODE |
| 5341 | Buildings & Grounds — portion reclassifying to reserves | $23,040 | $13,440 | $36,180 | ($22,740) | -169% | PENDING RECODE |
| 5344 | Carpet Cleaning | $3,840 | $2,240 | $0 | +$2,240 | +100% | RESERVE PROJECT |
| 5366 | Elevator Repairs | $9,600 | $5,600 | $380 | +$5,220 | +93% | OK |
| Administrative | |||||||
| 5520 | Insurance | $49,080 | $28,630 | $35,820 | ($7,190) | -25% | SENT TO MGMT |
| 5530 | Management Service | $33,000 | $19,250 | $19,250 | $0 | +0% | OK |
Reserves
Desert Valley Reserve Consultants · Level III Study Aug 2025 · RS #DV-20241
Current Status
Scenario Modeler
Component Detail
Fund Balance
$287.4K
Book Balance $287,410 · as of Mar 31, 2026
% of FY2026 Target
74%
of $389K FY2026 study target (DVRC 2025)
Monthly Contribution
$17,200
Study recommends $18,350
FY2026 Study Target
$389K
DVRC recommended opening balance · full funding = $1,062K
Funding Status vs Target
The August 2025 Level III study is a financial update only — no site inspection. It is based on a June 2024 site inspection.
Drain & Stack Maintenance
Cast iron stack replacements and laundry drain repairs are managed reactively — addressed when a failure is identified (typically via water leak). Not tracked as reserve components.
Reserve Scenario Modeler
Model funding outcomes under different inflation and ROI assumptions · Based on DVRC Level III August 2025
Model
Scenario Compare
Missing Components
Assessment Impact
Projected Balance — 5 Years
$0
% of inflation-adjusted target
Projected Balance — 10 Years
$0
% of inflation-adjusted target
Years to Reach 70% Funded
—
At current contribution rate
Year-by-Year Projection
Next 15 years · Contributions + ROI vs inflation-adjusted target
| Year | FY End | Contributions YTD | Balance (w/ ROI) | Inflation-Adj Target | % Funded | Gap |
|---|
AR Delinquency
As of April 6, 2026 · Management AR Aging Report · 14 accounts · $23,895 total AR
Total AR
$23.9K
14 accounts · April 6 report
Largest Balance
$14.2K
Whitmore #218 — atty prep
Lien / Filed
2 units
Whitmore (atty), Castillo (lien filed)
Recently Cleared
2 units
Hudson · Nguyen (partial)
2150 Sunset Canyon Dr #218 — Whitmore
Coll Status: Prep Docs for Attorney (escalated from NOD)
$14,220.00
2152 Sunset Canyon Dr #301 — Castillo
Coll Status: Lien Filing — Eastside Legal Group
$3,980.00
2100 Sunset Canyon Dr #115 — Brennan
Coll Status: Lien Approval Board
$2,850.00
2110 Sunset Canyon Dr #412 — Morales
Coll Status: Reminder Notice
$980.00
2100 Sunset Canyon Dr #209 — Nguyen
Coll Status: Reminder Notice
$445.00
2150 Sunset Canyon Dr #322 — Hudson
SETTLED 2/15/2026
$0.00
2110 Sunset Canyon Dr #116 — Lawson
NOT PAID · Common Area – Pool Equipment Damage
$220.00
Capital Projects
Active and completed reserve-funded projects · FY2026
Common Area Carpet Refresh — All 4 Buildings
Total
$58,400
Deposit Paid
$29,200
Remaining
$29,200
Source
Reserves
Pool Deck Resurfacing — Building A
Total
$22,500
Source
Reserves
In Reserve Study
Yes
2110 First Floor Laundry Room — Major Plumbing Failure
Cost
$11,400
Source
Reserves
Pool Equipment Room Door Repair
Source
Operating
Cast Iron Stack Replacement Tracker
Updated April 9, 2026 · Reactive maintenance — not a reserve component
25% COMPLETE
TOTAL STACKS
88
residential
COMPLETED
22
25%
REMAINING
66
75%
LAUNDRY AREAS
3/4
Bldg C pending
By Stack Type
| Stack Type | Total | Completed | Remaining | % Done |
|---|---|---|---|---|
| Kitchen | 32 | 10 | 22 | 31% |
| Master Bath | 32 | 9 | 23 | 28% |
| Guest Bath | 24 | 3 | 21 | 13% |
| Total | 88 | 22 | 66 | 25% |
Ask Lumen
Ask any question about finances, governing documents, operations, or reserve planning · Answers cited to source
Suggested Questions
What is our FY2026 reserve fund balance?
Can we raise assessments more than 20% without a member vote?
How many days notice is required before a board meeting?
Document Library
Governing documents, financials, and reference files
Drop documents here or click to upload
PDF · CC&Rs · Bylaws · Reserve Study · Financial PDFs
Governing Documents
| Document | Type | Pages | Uploaded | AI Ready |
|---|---|---|---|---|
| CC&Rs (Restated) | Governing | 68 | In Project | ✓ Active |
| Amended & Restated Bylaws 2019 | Governing | 34 | In Project | ✓ Active |
| Articles of Incorporation 1981 | Governing | 10 | In Project | ✓ Active |
| Desert Valley Reserve Study August 2025 | Reserve | — | In Project | ✓ Active |
| Proposed Budget FY2026 | Financial | 2 | In Project | ✓ Active |
Data Validation
33-point financial accuracy framework · FY2026 through March 31, 2026
4
FAIL
10
WARN
6
GAP
13
PASS
Critical Failures
4 FAIL
| # | Check | Category | Finding | Status |
|---|---|---|---|---|
| Q14 | Insurance budget vs actual | Budget Accuracy | GL 5520 $35,820 actual vs $28,630 7-mo budget — 25% overrun ($7,190) | SENT TO MGMT |
| Q28 | AR 90+ day concentration | Delinquency | April 6 AR: $23,895 total (14 accounts) — Whitmore $14.2K (atty prep); Castillo lien filed; Brennan lien approval; Lawson $220 unpaid chargeback | FAIL |
Data Gaps
6 GAP
| # | Gap | Impact | Status |
|---|---|---|---|
| G1 | Account 1906 — Deferred Special Assessment $76,240.00 | Balance sheet overstated; phantom asset | SENT TO MGMT |
| G5 | FY2025 year-end CPA review | Cannot confirm prior-year closing balances | NOT AVAILABLE |
| G6 | Homeowner contact details — incomplete directory | AI owner lookup partially degraded | IN PROGRESS |
Upload Financial PDFs
Drop monthly PDFs from your management company — Claude extracts and imports data automatically
Drop monthly PDFs here or click to select
RevANDExps · BalanceSheetwithGLCodes · paidInvoicesByServiceProvider · Annual_Budget_Comparison
Imported Financial Data
Updates dashboard automatically on import
| PDF Type | Contents | Last Imported | Period | Status |
|---|---|---|---|---|
| RevANDExps | Revenue & Expense P&L | — | — | PENDING |
| BalanceSheet | Balance Sheet + GL | — | — | PENDING |
| PaidInvoices | Vendor invoice detail | — | — | PENDING |
| BudgetComparison | YTD budget vs actual | — | — | PENDING |
How automatic import works
1. Drop PDFs — any or all 4 monthly files from your management company, in any order
2. Text extracted — PDF.js reads the file client-side; nothing uploaded to any server
3. Parse mode: if a Claude API key is set in Settings, Claude identifies and extracts all GL data precisely. Without a key, a built-in local pattern parser handles standard management report formats automatically — no API needed.
4. Dashboard updates — KPI cards, budget vs actual, AR aging, and capital project log refresh automatically
5. Data persists — imported data saved to localStorage; survives page refresh
2. Text extracted — PDF.js reads the file client-side; nothing uploaded to any server
3. Parse mode: if a Claude API key is set in Settings, Claude identifies and extracts all GL data precisely. Without a key, a built-in local pattern parser handles standard management report formats automatically — no API needed.
4. Dashboard updates — KPI cards, budget vs actual, AR aging, and capital project log refresh automatically
5. Data persists — imported data saved to localStorage; survives page refresh
⬛ Parse mode: LOCAL (no API key)
API mode: higher accuracy, handles non-standard layouts
Bank Statements
Desert Community Bank · Account XXXXXX4812 · March 31, 2026
Operating Checking
$238,541
Bank Statement · Book Balance $227,708 · 3/31/2026
RECONCILED
Reserve MMA
$288,940
Bank Statement · Book Balance $287,410 · $1,530 gap (void pending) · 3/31/2026
27% FUNDED
Total Cash — All Accounts
$579,841
Operating + Reserve · Mar 31, 2026
VERIFIED
HOA Analyzed Business Checking — Operating (XXXXXX2975)
Desert Ridge Property Mgmt Co., Agent · Desert Community Bank · Statement Period: Mar 1–31, 2026
RECONCILED
OPENING BALANCE (2/28)
$231,911.94
TOTAL CREDITS
+$53,256.72
TOTAL DEBITS
−$46,627.64
ENDING BALANCE (3/31)
$238,541.02
Key ACH Debits
| Date | Vendor | Amount |
|---|---|---|
| 02-03 | Reserve Transfer (to 1754) | $17,200.00 |
| 02-03 | First Insurance Funding | $3,852.71 |
| 02-06 | Telecom Services | $4,846.17 |
| 02-05 | Desert Water Agency (×7) | $1,731.12 |
| 02-24 | SoCal Gas (×3) | $6,783.97 |
| 02-23 | So Cal Edison | $2,577.87 |
| 02-24 | Coachella Valley Water District | $1,782.09 |
| 02-03 | Desert Valley Insurance Refund | $901.61 |
Checks Paid (16 enclosures)
| Chk | Date | Amount |
|---|---|---|
| 576 | 02/04 | $930.00 |
| 578 | 02/04 | $525.45 |
| 580 | 02/05 | $33.90 |
| 582 | 02/10 | $315.00 |
| 584 | 02/06 | $180.00 |
| 585 | 02/06 | $3,400.00 |
| 587 | 02/19 | $49.50 |
| 588 | 02/10 | $505.00 |
| 589 | 02/17 | $675.00 |
| 591* | 02/23 | $744.40 |
| 592 | 02/26 | $450.00 |
| 593 | 02/19 | $179.63 |
| 594 | 02/23 | $1,127.00 |
| 595 | 02/19 | $49.50 |
| 596 | 02/20 | $3,463.33 |
| 597 | 02/23 | $310.00 |
* Skip in check sequence · Checks 577, 579, 581, 583, 586, 590 outstanding or void
HOA Business MMA Analyzed — Reserve Fund (XXXXXX1754)
Desert Ridge Property Mgmt Co., Agent · Desert Community Bank · Statement Period: Mar 1–31, 2026 · APY 0.75%
27% FUNDED
OPENING BALANCE (2/28)
$290,765.22
TOTAL ADDITIONS
+$17,399.94
Transfer $17,200 + Interest $199.94
TOTAL DISBURSEMENTS
−$19,825.16
Coachella Plumbing Inc (ACH + Ck 50) · AquaCare Pool Services (Ck 48 + 49)
ENDING BALANCE (3/31)
$288,940.22
Disbursements — March 2026
| Date | Payee | Ck# | Amount |
|---|---|---|---|
| 03/10 | Coachella Plumbing Inc — Stack repairs Bldg A/B (Inv #4218) | ACH | $14,820.00 |
| 03/03 | AquaCare Pool Services — hot tub repairs | 48 | $1,340.00 |
| 03/05 | AquaCare Pool Services — pool equipment | 49 | $1,485.00 |
| 03/31 | Coachella Plumbing Inc — 2152 laundry cleanouts (Inv #4231) | 50 | $2,180.00 |
| Total Disbursements | $23,508.70 | ||
Interest & Rate Info
APY Earned0.75%
Interest-Bearing Days31
Net Reserve Change($1,825.28)
Interest Earned Mar$199.94
Interest Earned YTD$1,390.44
⚠ Reserve — Book vs Bank Statement Discrepancy — Being Resolved
Bank Statement: $288,940.22 · Book Balance: $287,410.00 — $1,530 gap. Prior management era voided check posted to bank statement but never to books. Management voiding 4/7/2026; expect to clear in April package.
Bank Statement: $288,940.22 · Book Balance: $287,410.00 — $1,530 gap. Prior management era voided check posted to bank statement but never to books. Management voiding 4/7/2026; expect to clear in April package.
Daily Balance Snapshot — Operating Account (2975)
March 2026
| Date | Balance | Date | Balance | Date | Balance |
|---|---|---|---|---|---|
| 02/28 | $192,880.44 | Opening balance (prior month end) | |||
| 03/31 | $199,640.18 | Ending balance — assessment collections received | |||
Ending balance 3/31/2026: $199,640.18 · Net change from Feb: +$6,759.74 · March assessment income $50,208.96
FY2026 Deposit Register Summary
September 1, 2025 – March 31, 2026 · Both Accounts · Source: Deposit Register Report
7 MONTHS
Operating Account (2975) — Credits
| Category | Amount |
|---|---|
| Monthly Assessments (96 units × 7 mo) | ~$363,380.16 |
| Laundry Income (CoinMach, Oct 30) | $1,180.00 |
| Total Operating Deposits FY2026 | $364,820.06 |
Notable: Whitmore #218 — $1,500 partial payment 2/15/2026 via escrow. Several accounts on recurring payment plans. One escrow-funded account on regular schedule.
Reserve Account (1754) — Credits
| Category | Amount |
|---|---|
| Monthly Transfers from Operating (7 × $17,200) | $120,400.00 |
| Interest Earned FY2026 (0.75% APY) | $1,390.44 |
| Total Reserve Deposits FY2026 | $121,790.44 |
Interest Breakdown: Sep $218.40 · Oct $224.60 · Nov $220.10 · Dec $218.80 · Jan $212.40 · Feb $196.20 · Mar $199.94 = $1,390.44
FY2026 Grand Total (Both Accounts): $476,408.78 in deposits ·
Operating $354,618.34 · Reserve $121,790.44 ·
Source: Deposit Register Report 9/1/2025–3/31/2026 (filed 4/4/2026)
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Month the FY begins
Reserve Fund
Fully funded balance per current reserve study
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